Managing active, semi-active and inactive files
Teaching Staff: Minotou Marietta, Kavvadia Alexandra
Course Code: ARC500
Field: General Core
Course Category: Specific Background
Course Type: Compulsory
Course Level: Undergraduate
Course Language: Greek
Delivery method: Face to face
Total Hours: 3
E Class Page: https://opencourses.ionio.gr/modules/auth/opencourses.php?fc=26
Records Management’s methods as a prerequisite for the smooth running of Management and the fuller and safer rescue of collective memory. Methods of sorting semi-active files. Invalid file sorting methods. The peculiarities in nature and in the management of the archives of private collections and the Church.
Upon successful completion of the course, the student will be able to know a set of procedures and activities that allow an organization to apply the control of the administrative information it produces, from the start-up to the clearing of the files or the designation of the latter as inactive and their deposition in the Archival Services.
Week #1: Introduction. Records Management.
Week #2: The positive effects of implementing a Records Management system.
Week #3: Information Resources Management (IT).
Week #4: Presentation of ISO 15489.
Week #5: Record-keeping Management.
Week #6: The main stages of a file manager. Electronic processing.
Week #7: Processing of personal data.
Week #8: Methods of classifying public and private files.
Week #9: Managing semi-active files.
Week #10: Managing inactive files.
Week #11: Visit to active media production and management.
Week #12: Visit to Historical Records Management Bodies.
Week #13: Practical exercises.
- Μαριάννα Κολυβά, Εγχειρίδιο Αρχειονομίας. Θεωρητικές προσεγγίσεις. Οργάνωση και σκοποί. Σύγχρονες προκλήσεις, έκδ. Πατάκη, Αθήνα 2011.
- Muller – J.A. Feith – R. Fruin, Manual for the arrangement and description of archives, Νέα Υόρκη 1940.
Practical exercises, educational visits.
Written examination and assignments.